Rules and Regulations

REGULATIONS FOR MAINTAINING DISCIPLINE OF STUDENTS UNDER THE INSTITUTIONS OF THE UNIVERSITY

Regulation-1    Definition:
Particularly for the purpose of these regulations, the definition of different words
Used be defined as under:-
a)    Student : Means the student admitted in any institution of the university at any level i.e.
Certificate, diploma, under- graduate or at post-graduate course etc

b)    Institution: Means the .Institutions established under Ganpat University at Under-graduate, Post Graduate, and Diploma or Certificate level courses whether on campus or on off campus.

c)    Head of the Institution: means the Principal or any other person who is heading the institute.

d)    Hostel: Means the hostel managed or recognized by the Ganpat University.
e)    Term: A portion of an academic year, normally coinciding with a semester. The words term and semester" are generally used synonymously.

f)    Ragging : Any disorderly conduct whether by words spoken or written or by an act which has the effect of teasing, or handling with rudeness any other student, in rowdy or undisciplined activities which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in a fresher or a junior student or asking the students to do any act or perform something which such student will not do in the ordinary course and which has the effect of causing or generating a sense of shame or embarrassment so as to adversely affect the physique or psyche of a fresher or a junior student.

Regulation-2    Discipline rules to be observed by the students admitted

a)        All the students admitted under the different institutions of the University will have to observe and abide by the discipline rules prescribed by the University / Institute and he / she will submit to the disciplinary jurisdiction of the Head of the Institution / Director Ganpat University and other competent officers or authorities or bodies of the University as the case may be and in this respect he / she has to submit the declaration in the Performa attached herewith as    Enclosure -1

The student will also be required to give an undertaking in the Performa attached herewith as Enclosure - 2 to be filled up and signed by the candidate and his parent/ guardian to the effect that he/ she is aware of the University‘s approach towards ragging and the punishment to which he/ she shall be liable, if found guilty of ragging.
 
b)    Rules of discipline to be observed in or outside the institute of the University:

(i)    Every student must carry his/ her Identity Card which should be produced when demanded
(ii)    It is mandatory for the students to attend the classes, sessions, prayer, co-curricular activities etc. on all working days from the start to the end of the term/ semester/ trimester, Absence due to illness or unavoidable circumstances shall be considered only if the application is supported with medical certificate In case of illness and / or leave application form from the parent is submitted to the Head of the Institution.
(iii)    Students are expected to behave in a responsible manner and abstain from chatting amongst themselves while the class is in progress
(iv)    Students are expected to be polite individually or in groups and show respect to the faculty/ staff of the institute/ University
(v)    Any indiscipline or misbehavior in class or in the campus or in the bus or even outside the campus would warrant disciplinary action against the student(s)
(vi)    Any action of any individual, group or a wing, which amounts to interference in the regular administration of institute, is prohibited. Disciplinary actions will be initiated against such student(s)
(vii)    Causing disfiguration or damage to the property of the University or belongings of staff members or students is prohibited
(viii)    No student shall indulge in any activity that might be illegal or may lead to disorderliness;
(ix)    No student shall be in possession of liquor, drugs or any intoxicating materials, nor would consume such things.
(x)    Smoking cigarettes/ chewing pan or tobacco or gutka is strictly prohibited.
(xi)    Indecent behavior in any form will not be tolerated.
(xii)    Use of mobile phone is strictly prohibited in the classrooms, corridors, or inside the blocks.
(xiii)    Activities like video shooting, photography, playing musical instruments and listening to radio, tape recorder, etc. are prohibited on the Campus except with the permission of the Head of the Institution.

(xiv)    The students are expected to be in the class rooms/ Laboratory or any place of study on time prior to the commencement of the study
(xv)    Use of helmets is compulsory for everyone who rides a two- wheeler to and from the campus
(xvi)    Students should follow a" decent dress code when they come to the University
(xvii)    Any kind of ragging in the class, campus or in the bus or even outside the campus is strictly prohibited.
 
(xviii)   Any kind of misuse of Internet, intranet or computer software, mobile etc. is strictly prohibited.
(xix)    Disobeying any instructions of any kind issued by the Head of the Department or Head of the Institution will be considered as indisciplinary action on the part of the student.
(xx)    The items which are not covered above and which the Principal of Institution considers as Indisciplinary action will be dealt with, under these rules

c)    The disciplinary rules to be observed in the hostels of the University or the hostels recognized by the University:-

(i)    As the hostel is located on the campus, the students are expects to conduct themselves in a manner, which will not cause offence, inconvenience to other members at the campus

(ii)    The students must observe complete discipline inside the hostel premises and see that no wasteful improper and destructive use is made of amenities such as water, electricity, furniture, etc. The students shall be responsible for any damage done in the building or any other articles in the hostel, and will be required to pay the damages as decided by the management.

(iii)    Each student will see that his / her action does not lead to breach of privacy or cause inconvenience to other residents of the hostel.

(iv)    The student will observe decent behavior in such a way that it will not cause disturbance of any kind to his / her fellow residents.

(v)    Students shall be in the Campus / Hostel premises by the designated time as decided by the competent authority.

(vi)    No waste paper or rubbish would be thrown around / in the hostel. When the student(s) goes out of the room, he / she should see that the lights are also switched off.

(vii)    A student shall only occupy the room when seat is allotted to him/ her in the hostel and shall not change the same.

(viii)    Hostel student shall not stay overnight out of the hostel without the permission of official designated by the Head of the Institution. Permission for such requirement should be sought in writing, indicating the address with the telephone number at which the student will be spending night.

(ix)    Boys and Girls can interact with each other in the designated areas as decided by
 
the Competent Authority. Under no circumstance the boys and girls will enter the rooms of each other

(x)    Ragging in the hostel and on the campus is strictly prohibited. Any student indulging in this will be liable to be expelled not only from the hostel but also from the institute / university

(xi)    Gambling, possession and usage of alcoholic drinL and narcotics anywhere within the hostel premises is strictly prohibited. This is in accordance with the legal requirements of the state, and breach of this clause under state laws will be dealt with according to law

(xii)    No celebrations or social gatherings shall be held in the hostel premises without the prior permission of the Head of the Institution.

(xiii)    All complaints about the staff working in the hostel shall be made to the warden and under no circumstances the students will abuse or assault the staff.

Additional Hostel Rules for the Girls

(i)    No visitor will be invited to take part in meeting or a function without prior permission of Head of the Institution.

(ii)    In case student desires to stay out of the hostel for the night or leave the station, she should apply to the officials designated by the Head of the Institution in writing along with recommendation of local guardian or parents and obtain necessary permission.

(iii)    No other persons will be allowed to enter the premises of the hostel without the permission of the warden except the local guardian and the parents during the prescribed time.
(iv)    No student will be permitted to enter after the roll call unless she produces a written permission obtained from the warden, which will not be on the basis of the request made either by the local guardian or parent.
(v)    Even during prescribed  time  for  visit,  the  concerned  visitors  have to make entry in the register kept for the same.

d)    General Rules for the hostel :

(vi)        Hostel accommodation will be made available to a student only for the stipulated actual duration of the course which he/ she is in. Students must vacate their rooms at the end of each academic year and hand over the rooms to the hostel in charge.

(vii)    The student will be required to sign the receipt of the items of furniture and fixtures to‘be used by them. They will be responsible for any damage to any furniture and fixtures or the property of the rooms. While leaving the room at the
 
end of the semester, every student shall handover the chsrge of the furniture and other material available in the room to the warden.

(viii)    Students desiring to reserve their seats for the next semester must submit their applications for re-admission in prescribed form to the warden before they leave for the vacation

(ix)    If the student locks the room with private lock and leave for vacation, the warden shall have right to open the lock and take possession of the room.

(x)    The final year students should vacate the hostel within 7 days from the date of completion of the final examination failing which he / she has to pay an amount per day per room as decided by the Director Ganpat University from time to time.

(xi)    Security of students’ belongings is their own responsibility. The students have to make sure that they lock the rooms properly before they leave for the day’s schedule. Any theft should immediately be reported to the Warden and Principal of Institution.

(xii)    The officials of University / Institutes have right to inspect any hostel room at any time.

(xiii)    No guest will be 9howed to stay overnight in the hostel rooms.

(xiv)    All types of payments like light bill, or other charges, if any, will be paid at the hostel office.

(xv)    All the visitors Including non-resident students should record their details of visits in the register kept on the reception counter

(xvi)    Food will not be served In the hostel unless a student is sick and unable to move out to the canteen

(xvii)    The student at the time of admission will get name of the local guardian approved by her parents in the prescribed Performa

(xviii)    All cases of sickness must be reported immediately to the warden/ institute authority. This is a joint responsibility of the sick student and his/ her roommate and those In the adjoining rooms. Emergencies or accidents should also be immediately reported to Warden and Principal of Institution.

(xix)    The University has right to change the allocation of rooms or get the rooms vacated anytime if exigency demands

(xx)    The visiting hours of the guardian of the student will be determined and during that period only the local guardian can meet the student in the designated areas only.

(xxi)    The University reserves right to change any or all the rules without prior notice

(xxii)    In addition to this, for the hostels other then the Ganpat University Hostels, the rules and regulations of the concerned Hostel managements (e.g, Mehsana District Education Foundation) have to be observed by the hostel its
 
Regulation-3    Procedure to be followed for Imposing penalties:
For disobeying any disciplinary rules, the competent authority as defined under relevant regulation will take disciplinary action against the student concerned. There shall be separate procedure for imposing minor penalty and major penalty. The following in disciplinary action on the part of the student shall be subjected to the major penalties:

(i)    Damaging the property of the University / Institutions {moveable or immoveable)

(ii)    Involving in violence on and outside the campus including instigating the violence.

(iii)    Involving himself / herself in criminal act like using alcoholic beverages, drugs, gambling on or outside the campus including instigating the other students for such action.

(iv)    Ragging in and outside the campus.

(v)    Any act which deteriorate the overall atmosphere in the campus or the institute.

(vi)    Theft of University property or the property of the other students, staff or any other person on the campus.

(vii)    Any other act which the Head of the Institution feels as gross misconduct, which are not covered under the above category.

Regulation-4      Procedure for Imposing Major penalties:

For imposing the major penalty as defined above, the following procedure will be followed:

(i)    As soon as the Information about such indisciplinary action is brought to the notice of the Head of the Institution concerned, the Head of the Institution will suspend the student concerned from attending the classes / practical or any other academic activities.

(ii)    He will at his discretion constitute the fact finding committee from / within the people working in the Institute and the fact finding committee will submit the report at the earliest but within a week’s time after inquiring the details by inviting student(s), parent(s) and will record the statements. They will also examine the other witnesses and record their statement. The committee will also examine the circumstantial evidences. On the basis of the report of the fact finding committee, if the Head of the Institution concern feels that the charges leveled against the student fall under the major penalty and these are prima-facie proved then the report of the committee will be submitted to
 
the committee constituted by the Director Ganpat University at University level and after further investigation by the University level committee, if it feels that the student(s) is /are involved in indlsciplinary action which amounts to gross misconduct then they will recommendations for the major penalty to be imposed and will be submitted to the Director Ganpat University and on the decision of the Director Ganpat University, a show cause notice shall be issued to the student concerned and after the reply received from the student concerned, the final decision about Imposing the penalty will be taken by the Director Ganpat University.

Regulatlon-5    The major penalty includes following:

(i)    In case of criminal act or moral turpitude, the initiation of police action against the students.

(ii)    Prohibiting the student concerned from appearing in the course or courses in Semester End Examinations

(iii)    Detention of the students for a semester or more.

(iv)    Rustication from the University or from its institutions for a period of one year or more.

(v)    Permanent rustication from the Ganpat University or from its Institutions.

(vi)        In case the student is involved in any kind of ragging and is punished for the same, the mention of the same will be incorporated in his / her migration certificate.

(vii)    Any other major penalty, which the Director Ganpat University feels appropriate to impose.

Regulation-6    The minor penalty includes the following:

For any other disciplinary action other than the disciplinary act covered above, the Head of the institution will be competent to take action against the student concerned and impose a minor penalty after hearing the student concerned and also the other persons, which the Head of the Institutions feels appropriate or the person designated by the Principal of the Institute.

Regulation-7    The nature of minor penalties which can be imposed:

(i)    Warning.
(ii)    Giving Special assignments of the 'nature for which the Head of the Institutions will be competent to decide.
(iii)    Imposing fine
(iv)    Putting the student on conduct probation for the period, which the Head of the Institution feels appropriate
 
(v)        Prohibiting to the student not to allow to appear in Mid Semester Examinations /Mid Term examinations including Block Semester Examinations in particular subject/s
(vi)    Suspending a student for attending classes for a period, not more than one week.
(vii)    Any other minor Penalty the principal of the institute feels Appropriate.

Notwithstanding anything contained in these rules, the above provisions will not be made applicable to the students who have used unfair means in examinations or for the purpose which the separate provisions are provided in different academic regulation

Regulation-8

    All students admitted in the college must observe and adhere the rules & regulation that may be framed from time to time by the college.
    Students are required to maintain absolute self-discipline in the college, hospital campus & in the hostel.
    Violation of the rules will result in severe disciplinary action against the offenders.
    Students must show obedience to all the members of staff as well as to the managing authority of the college.
    In matters of administration, training & discipline, the decision of the principal shall be final & binding on all students alike.
    Mobile phone use in the college & in the clinical areas is strictly prohibited.

Regulation-9    Ragging

1. Ragging is strictly prohibited on the college campus as well as in the hostel.
2.  Both junior & senior students are required to maintain a cordial relationship with one another and a disciplined atmosphere on the college campus.

Regulation- 10    Academic norms

1. Students must attend the entire program as per the college schedule.
2. The academic attendance for each student is 85% in theory and 95% in clinical, if less, then the student will not be eligible for the final university examination.100% is mandatory attendance to complete the course.
3. In case of illness, permission will be taken from the class coordinator & principal to mark reasons of absence.
4. It is mandatory that students appear for all internal assessment tests and Sessional exams without fail by preparing well ahead to get good internal marks.

 
Regulation- 11    Regulation for Classroom

    There will be the student representative on a rotation basis and he/she will be responsible to ensure the cleanliness & other maintenance of the class to make it ready for a lecture.
    Students and class representatives are expected to know about every day’s timetable, which is planned by a respected class coordinator.
    Everybody should be clean, neat, & tidy in the classroom.

Regulation- 12 Regulation for Clinical

    Every student has to be neat, clean & tidy in the college uniform in their respected clinical areas.
    Every student is expected to fulfill required clinical duties as per INC & institution.
    95% attendance is required for appearing in the university and Council final examination.
    100% attendance is required for Clinical Area.
    For any absence in clinical, a student has to do the following makeup duties
    For sick Leave/ Informed Leave: - 1:1, for sick/ Medical leave the student needs to submit the necessary documents.
    For absent /without information: - 1:2
    Each student is responsible for the proper handling & safe custody of any apparatus or equipment that she/he may be using. In case of any damage or loss to the college or hospital property by unfair means, the student will have to pay the cost of repair or replacement.

Regulation-13 Regulation for Hostel
    All the candidates, who have applied for hostel facility, must follow the rules & regulations made by the college.
    A separate hostel for boys & girls is available on campus.
    No one will be permitted to meet any outsider without the permission of the rector as well as the principal.
        Parents of each student are requested to take prior permission of the principal & rector to meet the student in the hostel.
    Any relative or friend is not allowed to stay in the hostel premises.
    Students are allowed to go out from 5:00 pm to 7:00 pm after making entry in outgoing register daily.
    Student, who would like to take night out pass, should submit an application to the principal as well as to the rector. After getting permission from both the authorities & making entry in night out pass register. In a month one night out pass will be given to Student.
    Any one who is a student of Ganpat University- Institute of Nursing, Kherva but would not like to stay in hostel can stay anywhere on his own responsibility &
    Student will be responsible for the loss of his /her belongings.
 
    All the rules and regulation are universal for all. No special consideration in fees & timing will be permitted.
    Students, who are not following the rules & regulations of the hostel, will be taken under disciplinary action and strict action will be taken by the institution.
    Students should keep their rooms clean and tidy, maintain personal hygiene.
    Students should not stay back in the hostel during college hours, if found shall be punished.
    No male student should enter the nursing girl’s hostel and also in the visitor room.
Regulation-14 LIBRARY RULES
1) General:
1)    Reference books, Journals, Newspapers, theses, and other reference documents will not be issued for use outside the library. However, in emergency cases, they may be issued for the short duration of, say, a couple of hours or overnight, at the discretion of the head of the department.
2)    Before borrowing document(s), the members should check that the document(s) is (are) in sound condition. If the document is found mutilated or damaged on return to the issues counter.
3)    Borrower will have to return document on or before the due date.
4)    Smoking / spitting, sleeping, loitering, gossiping, bringing objectionable materials or indulging in unethical practice are not allowed in or near the library premises.
5)    No user shall write upon, fold, damage or mark upon any document of the library.
6)    Any user violating the rules of the library shall be liable to forfeit the privileges of the library services and further action will be taken, if necessary, through the competent authority.
7)    The books put in the Reference Section which cannot be issued.
8)    If any student’s library ticket is lost, he has to report to the Librarian immediately so we can stop the operation of his/her account until he gets new.
9)    Before borrowing the book, please verify the physical condition of the books. If you find physical condition of the book is not good, please inform to the Library staff immediately.
10)    Borrower will be responsible for any damage found while returning books.
11)    If students disobey Library rules, Identity Card will be collected, reported to the Head of the Institution for initiating disciplinary action.
12)    Keep Silence in the Library.
13)    Mobile Phone is strictly prohibited in the Library Premises.
14)    Do not spoil the Library Materials.
15)    Do not bring personal CDs/DVDs/Pen drives in the library.
16)    Frequent defaulting of the above rules will lead to the termination of Library Membership.
2)    Working Hours:
a)    The library shall be kept open on all working days
 
b)    The library shall remain closed on all public and national holidays, Sunday and any other holidays declared by the Institute.
c)    Book issue & return timing: 09:00 AM to 04:00 PM
d)    Changes, if any, in the above timing shall be notified from time to time.
3)    Library Membership:
a)    A person desirous of using the library shall enter his/her ID No. and put his/her signature legibly in the register kept at the entrance for the purpose.
b)    Mobile phones, portable computers, computers stationary like discs, etc. stick umbrellas, briefcases, boxes, other electronics equipment, receptacles, and such other articles as are prohibited and shall be left on the rack outside the library entrance at your own risk.
4)    Loan Privileges:
a)    The number of documents, which the member are entitled to borrow will be suggested as under:
    Directors / Principal / HODs    20 Documents
    Professor / AP / Lecturers    10 Documents
    Lab. Assistant / Clerk etc    05 Documents
    Students    02 Documents
b)    Documents are generally issued only for a specific period, preferably 14 days for students and 60 days for staff members, and they must be returned or renewed, if not requested by other members on or before the date. If any document is required for urgent use, it may be recalled at any time. If the documents are not required within time, further issue of the documents may be stopped.
d) New documents will be displayed for ten days.

5)    Overdue Documents:
    Student can borrow two for the period of 10 periods of 10 days on their library Ticket. Books will be renewed once if there is no reservation for it.
    Students will have to return the borrowed books on time. The overdue charge is Rs. 5/- per day. Dues if any must clear on the spot.
    Only Books & Magazine CDs are issued for overnight to the students, after one day 5/- Rs. Fine per day will be charged.
    Overdue documents will not be renewed.
6)    Loss of Documents:
a)    For loss of document by a member, he/she must pay latest price of the document.

7)    Requisition for Photocopy:
a)    No Photocopy of any document will be provided in full or part, which violates the Copyright Act, national or international.
 
b)    Photocopying textbooks or any technical books will not be carried out at the library. Only photocopy of library materials will be allowed.

Enclosure -1

Declaration to be submitted by the students admitted to different Programmes of the University

DECLARATION

I……………………………………………………admitted in    of
the Institute of …………………………………………..Under Gapnpat University hereby declare and undertake that I will abide by the disciplinary rules of the university prescribed under relevant regulation which I have already gone through failing which I know I am subjected to the major/ minor penalties as the case may be

Name of the candidate:
Date:
Place:    Signature of the candidate

Name of the parent/guardian Signature of the parent/guardian
 
Enclosure -2

Undertaking for not involving himself/ herself for ragging

DECLARATION

I……………………………………………………admitted in    of
the Institute of …………………………………………..Under Ganpat University hereby declare and undertake that I am aware of the university approach towards Ragging and the punishment to which, I shall be liable, if found guilty of Ragging. Hereby solemnly affirm that all the above statements made by daughter/son are true to the best of my knowledge and belief.

Name of the candidate:
Date:
Place:    Signature of the candidate

Name of the parent/guardian Signature of the parent/guardian